University Relations Project Request Form

Helpful Guidelines

When supplying text, please do so electronically. If you are requesting for University Relations to edit/shape content, you will still need to provide general information.

A 30-day lead time is preferred to ensure a smooth project workflow from start to finish once all materials are received. This timeline accounts for the 7-14 day turnaround required by most printers. However, we understand that some projects may have tighter deadlines, and we will do our best to accommodate shorter timelines whenever possible.

Projects are accepted on a first-come, first-served basis.

All video project requests will go through an approval process. There are limited resources for high production videos; therefore, resources must be allocated strategically.

WEBSITE CHANGES?
Click here for any changes/additions needed for the website.
PROJECT INFORMATION - PLEASE NOTE: SUBMIT ONE PROJECT PER FORM
Project Title
Services requested:

Services requested: Design Writing (content development, editing, etc.) Integrated Marketing Writing ONLY (No design needed) PRINTING ONLY - Will provide print-ready file
This is a:
Project type:

Project type: Billboard/Outdoor Card Booklet Brochure Digital advertisement Feature story Flyer Folder Magazine Post card Poster Press release (pending approval) Print advertisement Signage Sponsorship Social media **Graduate program fact sheet Other
*******PLEASE NOTE*****
You need to fill out a different form

Click here to go to the graduate program fact sheet template.
Project size:
Does your request include a structural change?

Does your request include a structural change? Yes No
YOUR PROJECT REQUIRES YOU TO USE THE WEBSITE CHANGE REQUEST FORM.

This form will not be accepted for this type of project.
Please fill at the form here: Click here to go to the website change request form.
ADVERTISEMENT INFORMATION
Publication Name
Publication Contact
Publication Contact Email
Ad Space (full page, half page, etc)
Include Bleeds?
Bleed Size +
Ad Dimensions (wxh")
Color
Date of Publication Date of Publication / MM / DD YYYY
Include Advertorial?

Include Advertorial? Yes No
Word Count
Message (What are we advertising in this submission?)
Area of Focus

Area of Focus Undergraduate Graduate Dual
Target audiences:

Target audiences: Students Faculty Staff General public Prospective students Alumni Donors Other Other
Cost
Are you supplying all needed materials now or at a later date?

Are you supplying all needed materials now or at a later date? Now At a later date
DIGITAL ADS
Preferred Messaging
CTA
Landing Page
Ad sizes
DEADLINES & IMPORTANT DATES
Anticipated date you will supply all needed materials: Anticipated date you will supply all needed materials: / MM / DD YYYY

Materials include Word Documents with text, etc.
Preferred Deadline (project in-hand date) Preferred Deadline (project in-hand date) / MM / DD YYYY

We will do our best to accommodate your timeframe, however, deadlines are contingent on information provided and current schedule.
SUPPLIED FILES & INFORMATION
Click 'BROWSE' to upload any files to be used on this project. Microsoft Publisher files not accepted. (9 MB total file size limit) FILES FOR PRINT ONLY MUST BE PRINT-READY

Attach Files

Microsoft Publisher files not accepted.
Notes/Comments (please submit copy for your project as an attachment)
PRINTING/MAILING (if applicable)
Would you like University Relations to organize the printing of materials?

Would you like University Relations to organize the printing of materials? Yes No PDF only Printing not applicable
What quantity is needed?
What is your budget for this project?
What is your account number? (for in-house printing only)
Is this a mail piece?

Is this a mail piece? Yes No
Would you like this wafer-sealed?

Would you like this wafer-sealed? Yes No
Preferred mail drop date Preferred mail drop date / MM / DD YYYY
How will the mailing be facilitated?

How will the mailing be facilitated? In-house (University Relations is not responsible for preparing mailing) By printer Other source (please include company name)
Where on campus should this be delivered?
CONTACT INFORMATION
Contact Person
Office/Department
Is this project to be delivered to Supermail?

Is this project to be delivered to Supermail? Not applicable No - Deliver all to campus Yes - All to be delivered to Supermail Yes - Partial (amount of delivery to Supermail indicated):
Email
Phone
Charge to account#
PROJECT START APPROVAL
I understand:

I understand: If the publication needs to be seen by more than one person in a department, it is the responsibility of the person requesting the publication to present the proof to the appropriate people.
To be approved by Senior Staff Member
Fiscal Year
Print House

University Relations Project Request Form

University Relations Project Request Form

Helpful Guidelines

PROJECT INFORMATION - PLEASE NOTE: SUBMIT ONE PROJECT PER FORM

*******PLEASE NOTE***** You need to fill out a different form

YOUR PROJECT REQUIRES YOU TO USE THE WEBSITE CHANGE REQUEST FORM.

ADVERTISEMENT INFORMATION

DIGITAL ADS

DEADLINES & IMPORTANT DATES

SUPPLIED FILES & INFORMATION

PRINTING/MAILING (if applicable)

CONTACT INFORMATION

PROJECT START APPROVAL

***PLEASE NOTE*
You need to fill out a different form